G Professional Collaboration Engineer Practice Exam

When adding a new employee to a device policy, what is an essential action?

1. Notify the entire organizational unit about the changes.

2. Restrict sign-ins to the designated email address of the employee.

3. Allow guest sign-ins for temporary users.

4. Enable public sessions for all users on that device.

The correct answer is: Restrict sign-ins to the designated email address of the employee.

When adding a new employee to a device policy, restricting sign-ins to the designated email address of the employee is a critical action. This step ensures that the new employee can only access the system using their specific corporate email account, thereby enhancing security and compliance within the organization. By doing this, you reduce the risk of unauthorized access and protect sensitive company data from external threats or misuse. The principle behind this action is to maintain strict access controls, essential for any organizational policy that revolves around device management and user access. Ensuring that only designated employees can sign in with their unique credentials helps in tracking activities and mitigating any risks associated with unauthorized usage. It establishes a clear line of accountability and supports better auditing processes. Moreover, the importance of using the employee's designated email aligns with best practices in identity and access management, particularly for organizations that rely on secure and controlled environments. This practice also facilitates easier onboarding and offboarding processes for the employee, allowing for a more structured management of user permissions in the long run.