G Professional Collaboration Engineer Practice Exam

What should you do to restrict access to the "Employee Compensation" subfolder for a small subset of the HR Department Team Drive?

1. Use the Drive API to modify the permissions of the Employee Compensation subfolder.

2. Use the Drive API to modify the permissions of the individual files contained within the subfolder.

3. Move the contents of the subfolder to a new Team Drive with only the relevant team members.

4. Move the subfolder to the HR Director's MyDrive and share it with the relevant team members.

The correct answer is: Use the Drive API to modify the permissions of the individual files contained within the subfolder.

To restrict access to the "Employee Compensation" subfolder specifically for the HR Department Team Drive, modifying the permissions of the individual files contained within that subfolder is the most effective approach. Each file can have its own set of access permissions, which allows for granular control over who can view or edit them. This is particularly beneficial when only a small subset of team members needs access to sensitive information, such as compensation data. By adjusting permissions at the file level, you can ensure that the relevant team members can still access necessary documents without granting broader access to all members of the Team Drive. This method helps in maintaining the balance between collaboration and confidentiality, which is essential in managing sensitive HR information. The other approaches, such as using the Drive API to modify permissions of the subfolder as a whole or moving the contents to a new Team Drive or MyDrive, may not provide the same level of specificity and could unintentionally expose or restrict access in ways that are not aligned with your intention to control access to that particular subfolder's content.