G Professional Collaboration Engineer Practice Exam

What should be prioritized when setting up external sharing for collaboration in G Suite?

1. Allow any user to share files with anyone.

2. Read-only access for external stakeholders.

3. Implement role-based access to external sharing settings.

4. Disallow external sharing in general to maintain security.

The correct answer is: Implement role-based access to external sharing settings.

When establishing external sharing settings in G Suite, implementing role-based access to external sharing settings should be prioritized. This approach allows organizations to tailor sharing permissions according to roles and responsibilities within the business. By assigning different access levels to various users based on their roles, organizations can enhance security while still enabling effective collaboration with external stakeholders. For example, a project manager may need to share sensitive project files with clients, while a general employee may not require such access. Role-based access ensures that employees can share files appropriately and securely without risking unauthorized access to sensitive information. Furthermore, this method aligns with best practices for data governance and compliance by minimizing exposure to potential data breaches. Organizations can thus manage who has the capability to share and collaborate externally, maintaining control over their data while still fostering collaboration. Utilizing role-based access can also help streamline compliance with regulatory requirements, as it facilitates proper oversight of data sharing activities based on pre-defined roles rather than broad, blanket settings that could lead to security vulnerabilities.