G Professional Collaboration Engineer Practice Exam

What is the best approach to ensure compliance with data retention regulations in a regulated industry?

1. Use routing rules to dual-deliver mail to an on-premises SMTP server and G Suite.

2. Write a script and use G Suite APIs to access and download user data.

3. Use a third-party tool to configure secure backup of G Suite data.

4. Train users to use Google Takeout and store their archives locally.

The correct answer is: Use a third-party tool to configure secure backup of G Suite data.

Using a third-party tool to configure secure backup of G Suite data is a highly effective approach to ensure compliance with data retention regulations in a regulated industry. This method enables organizations to create reliable and consistent backups of their data, ensuring that critical information is retained according to legal and regulatory requirements. By employing a specialized third-party tool, organizations can automate the backup process, ensuring that all necessary data is captured regularly and securely. These tools often come with features such as incremental backups, retention policies, and encryption, which further align with compliance standards and improve data security. Moreover, third-party backup solutions are designed to provide easy retrieval of data when needed, facilitating audits and compliance checks without significant manual intervention. This ensures that organizations can meet their responsibilities regarding data retention while minimizing the risks of data loss or breach. In contrast, other approaches may lack the robustness or thoroughness needed for stringent regulatory environments. For instance, simply using routing rules or scripting may not provide the required security, integrity, or reliability compared to dedicated backup solutions. Similarly, relying solely on user training for local archiving, while important, can lead to inconsistencies and might not fully comply with all data retention regulations.