G Professional Collaboration Engineer Practice Exam

What is necessary to ensure compliance footers cannot be removed from outbound emails?

1. Send each sales person instructions on adding footers to their Signature.

2. Ensure each sales team is in their own OU and configure the Append Footer.

3. Configure the Append Footer differently for each sales team based on locale.

4. Make the footer a mandatory part of all communication in the system settings.

The correct answer is: Make the footer a mandatory part of all communication in the system settings.

To ensure compliance footers cannot be removed from outbound emails, making the footer a mandatory part of all communication in the system settings is essential. This approach guarantees that the footer is automatically added to every email sent, thereby eliminating any possibility of individual users removing or altering it. By integrating the footer at the system level, you can enforce consistent messaging that complies with legal and regulatory requirements across all communications, regardless of user preferences or configurations. In contrast, other approaches, like sending instructions to each salesperson or configuring footers for different organizational units (OUs) might rely on individual adherence to instructions or configurations, which could lead to inconsistent application and potential compliance issues. Therefore, implementing the footer as a mandatory system setting is the most effective method for ensuring that compliance footers remain intact in all outbound emails.