G Professional Collaboration Engineer Practice Exam

What is a critical requirement when managing shared contacts for a partner company?

1. Ensure that only administrators can edit the shared contacts.

2. Use the Directory API to populate shared contacts across the organization.

3. Limit shared contact visibility to only key employees.

4. Keep the contact information of the partner hidden from other users.

The correct answer is: Use the Directory API to populate shared contacts across the organization.

A critical requirement when managing shared contacts for a partner company involves utilizing the Directory API to populate shared contacts across the organization. This approach allows for streamlined and efficient management of contact information by enabling automatic updates and synchronization of shared contacts. By leveraging the Directory API, organizations can ensure that all relevant users have accurate and up-to-date contact information about partners, which is essential for effective communication and collaboration. Using the Directory API facilitates easier access to shared contacts and enhances the overall usability of contact data within various applications and services, making sure that employees can collaborate effectively without the need for manual updates. This API-driven approach reduces administrative overhead and the risk of outdated information, which can occur if contacts are managed through traditional methods. In contrast, ensuring that only administrators can edit the shared contacts may impose unnecessary restrictions that could hinder collaboration and timely updates. Limiting shared contact visibility to key employees might prevent essential team members from accessing important information, thereby impairing collaboration. Similarly, keeping the contact information hidden from other users defeats the purpose of having shared contacts, as it undermines transparency and accessibility—key factors for successful partnerships.