What actions should be taken to investigate a user's data under a retention policy?

Creating a matter in Google Vault and sharing it with the litigation team is a critical step for investigating a user's data under a retention policy. Google Vault serves as a powerful tool for archiving, searching, and exporting data, allowing organizations to ensure compliance with legal and regulatory requirements. By creating a matter, you can consolidate all related data investigations, making it easier to manage and collaborate with the litigation team. This process allows team members to access relevant data securely while adhering to established policies and protocols.

Establishing a matter also enables the retention policies to be applied effectively, ensuring that the necessary data is preserved and can be retrieved efficiently if needed. This approach is particularly important in scenarios involving legal holds or compliance audits, where the integrity and accessibility of data are paramount.

In contrast, resetting the user's password could risk tampering with the user's data and accessibility, jeopardizing the investigation's integrity. Creating a hold on the user's mailbox is important, but without the framework of a matter, it may lack the organizational structure needed for collaboration. Moving the user to a different organizational unit and changing the retention policy might disrupt existing data management practices and could complicate compliance efforts. Hence, utilizing matters in Google Vault remains the most structured and effective approach for investigating user data