G Professional Collaboration Engineer Practice Exam

What actions can be taken to monitor and alert on external file sharing in Google Drive?

1. Review who has viewed files using the Google Drive Activity Dashboard.

2. Create an alert from Drive Audit reports to notify of external file sharing.

3. Review total external sharing in the Aggregate Reports section.

4. Automatically block external sharing using DLP rules.

The correct answer is: Create an alert from Drive Audit reports to notify of external file sharing.

Creating an alert from Drive Audit reports to notify of external file sharing is an effective way to stay informed about the sharing of files with users outside your organization. This approach allows administrators to proactively monitor and respond to any instances where sensitive or critical information may be shared externally, which could pose a security risk. Drive Audit reports provide detailed information on actions taken within Google Drive, including sharing events. Setting up alerts means that whenever an external sharing event occurs, necessary parties can be notified immediately. This real-time awareness enables quicker responses to unauthorized sharing practices and helps maintain data security standards within the organization. Other options may provide useful information or functionalities related to external file sharing, but the ability to receive immediate alerts through well-configured Drive Audit reports specifically targets the real-time monitoring and reaction to external file sharing activities. Thus, it addresses the need for active oversight rather than passive tracking or blocking.