G Professional Collaboration Engineer Practice Exam

To secure corporate data in shared drives, which option is recommended?

1. Limit sharing permissions to team members only.

2. Enable file auditing for all shared documents.

3. Create folders for each department with limited access.

4. Disable sharing options entirely for all users.

The correct answer is: Limit sharing permissions to team members only.

Limiting sharing permissions to team members only is an effective way to secure corporate data in shared drives. This approach ensures that only authorized individuals have access to sensitive information, reducing the risk of data leaks or unauthorized access. By restricting sharing, organizations can maintain tighter control over who can view or edit documents, which is essential for protecting confidential information and maintaining compliance with data protection regulations. While enabling file auditing (the second option) can provide valuable insights into who accesses or modifies files, it does not prevent unauthorized access in the first place. Creating folders for each department with limited access can be beneficial, but if broader sharing permissions exist, sensitive data might still be exposed. Disabling sharing options entirely may hinder collaboration and productivity, as it prevents any sharing of documents, even among intended team members. Thus, maximizing security while still facilitating essential work within teams is best achieved through limiting sharing permissions to team members only.