G Professional Collaboration Engineer Practice Exam

How can you provide access to Drive for a user with a Basic License who is unable to access Google Docs Editors?

1. Select the user in the Directory and enable Drive and Docs in the User record.

2. Enable Drive for the organizational unit through Apps > G Suite.

3. Determine the Group with Drive enabled and add the user to this group.

4. Set up a new organizational unit specifically for Basic License holders.

The correct answer is: Determine the Group with Drive enabled and add the user to this group.

Providing access to Drive for a user with a Basic License who is unable to access Google Docs Editors can be effectively achieved by determining the appropriate group with Drive enabled and adding the user to this group. In Google Workspace, access permissions and functionalities can often be managed at the group level, which allows for a more streamlined approach to administering access rights. When a group has Drive enabled, any user added to that group inherits its permissions, making it simple to give them the necessary access without altering individual settings for each user. This solution is efficient and aligns with Google's design for collaborative environments, where groups are commonly used to manage permissions and access collectively rather than on a case-by-case basis. In contrast, enabling Drive and Docs directly in the user's record would not necessarily overcome the limitations of their Basic License. Similarly, enabling Drive for the entire organizational unit could be too broad a change, affecting more users than intended. Lastly, creating a new organizational unit for Basic License holders may introduce unnecessary complexity into the user management structure and does not directly provide the access needed by the individual user.