G Professional Collaboration Engineer Practice Exam

According to company policy, how should managers be provided access to Drive data after an employee leaves?

1. Make the manager a delegate to the former employee's account.

2. Copy the data to the manager's My Drive.

3. Transfer ownership of all Drive data using the ownership transfer tool.

4. Log in as the user and add the manager to file permissions.

The correct answer is: Transfer ownership of all Drive data using the ownership transfer tool.

The most suitable approach to providing managers access to Drive data after an employee leaves is to transfer ownership of all Drive data using the ownership transfer tool. This method is efficient and adheres to best practices for data management and security within an organization. Transferring ownership ensures that the manager has full control over the data while also maintaining the integrity and hierarchy of data ownership within the organization. This approach helps to eliminate confusion over data access and ownership, as the manager becomes the designated owner of the files, which allows them to manage, share, and edit them as necessary. Additionally, using the ownership transfer tool ensures that all data associated with the departing employee is seamlessly handed over to the manager without having to go through the lengthy process of copying files or altering permissions for each individual document. This not only saves time but also reduces the risk of data loss or access issues. In contrast to this method, making the manager a delegate to the former employee's account can pose security risks and compliance issues as it may allow continued access to a now inactive account. Copying the data to the manager's My Drive could lead to potential data duplication and loss of the original sharing settings. Logging in as the user to add the manager to file permissions could breach privacy protocols and does